Project Management

The Ativio Experience...

Ativio offers you the flexibility to decide how you would like to approach your outsourcing experience. Utilize our knowledgeable and experienced staff to interpret your project requirements and manage the projects for you. Train your staff using our professionally instructed and recognized authorities on international project management. We will work alongside your project management team and guide your staff during the projects to make sure that your project is successful.

A project manager is the person who has the overall responsibility for the successful planning and execution of a project. He/She must possess a combination of skills including an ability to ask penetrating questions, detect unstated assumptions, and resolve interpersonal conflict as well as possess more systematic management skills.

Our project management team has the instruction and experience needed to successfully complete your projects. Not only do we professionally prepare all of our project managers, we also train the entire development staff so everyone understands the reasoning and workflows. All the development team members at Ativio are educated on project theories and practices that make our team unbeatable.

Ativio's CMM Level Analysis

Ativio’s Capability Maturity Model (CMM) Analysis aids our personnel to better understand an organization’s processes and procedures. Our analysis will put your organization at one of the following levels from where we can then estimate the time it will take to achieve the degree of cost saving characteristically linked to offshore outsourcing. Organizations operating at a lower level will need a greater amount of time to obtain a return on their investment.

  • Level 1: Ad hoc – Institutional knowledge is scattered and process performances are unstable. There is significant risk of exceeding estimated budgets or inconsistency with schedules. Organization has limited structure usually due to dynamic changes.
  • Level 2: Repeatable – Processes are repeatable perhaps generating results but not necessarily consistently. Still a considerable risk of surpassing budget and time estimates.
  • Level 3: Defined – Organization has established a series of distinct and accepted processes and shows a degree of improvement in implementing those processes over time. Process management begins to become apparent.
  • Level 4: Managed – Management effectively controls processes and makes great efforts to ensure quality of products. Processes are carefully monitored and process outcomes are predictable.
  • Level 5: Optimized – Process performance is high and focus is turned to continual improvement. Primary objective is working toward the elimination of process variation.

 

Process Analysis

Ativio utilizes a proven set of methods and procedures in order to help us recognize business needs and establish solutions to business problems.

  • The first stage of Ativio’s Process Analysis is documenting the most problematic business processes. This includes a detailed study of the current processes that a business implements. More specifically, Ativio will examine the formal process procedures and the understood guidelines that an employee uses during informal process procedures.
  • The second stage includes a thorough analysis of individual process steps searching for ways to reduce waste and improve efficiency so that projects can be completed on time. This analysis is documented.
  • The third stage comprises of a review session where employees of the organization and process analysts will review the findings of the process breakdown together and determine the best solutions to improve upon them.

 

Certified Team

Diana Burgan, PMP has over 25 years of extensive experience leading organizational change. She is a consultant and trains in business process improvement and project management. She has experience in leading organizations in strategic selection of projects, leading teams in successful project implementation, and training on project management methodologies.

 

Stephen Burgan, PMP provides training and consulting services to clients with design, development, and implementing estimating, scheduling, and project management processes within the organization. His project management expertise, sharpened by 30 years experience in the construction industry, is shared through conducting seminars and workshops at chapters and regional and national conferences.

 

The Project Lifecycle

Planning a Project

Projects do not just happen - they are planned. The whole project team should develop the plan, not just the project manager.

Project Management Tools

Allow our flexible, able staff to utilize your project philosophies and train the development team to use your model or, if you prefer, permit us to use our own tried and tested system. Our staff is trained to use the following project management tools and more:

  • MS Project
  • PMP Principles
  • Project Management Templates
  • MS SharePoint
  • Workflows
Estimating Project Costs

Estimation is the process of forecasting a future result in terms of cost based upon information available at the time.

Funding Proposal

If you are already familiar with the ubiquitous Project Brief and would like to try something new, here’s an idea: why not try writing a Funding Proposal? The main difference is the focus on the goal of the objectives of the project, feeding into a set of measures for evaluation of project success.

Stakeholder Management

A stakeholder is anyone who has an interest in your project or anyone that the project’s deliverables and outputs will affect. It is important to understand the values and issues that stakeholders have in order to address them and keep everyone on board for the duration of the project.

Risk Management

A risk is any event that prevents a project from realizing the expectations of your stakeholders. If a risk becomes an actuality, it must receive prompt attention to keep the project on track.

Change Management

The change management process is key to the successful outcome of a project. The process ensures that each change introduced is properly defined, considered, and approved before implementation.

Progress Reporting

Progress reporting is a vital element of project management. The Project Manager should issue and circulate reports to all stakeholders on a regular basis

Requirements Gathering

Requirement gathering is also an essential aspect of a project and project management. Understanding the details of projected project results is critical to the project’s overall success